The schedule board

The Schedule page is where you plan flights before you fly them. It answers “what are we planning to fly” — the actual record of what happened lives in flight logs.

Schedule is one of the switches under Settings → Modules. If it’s off, this page (and Events, which builds on it) is hidden — nothing else changes, and turning it back on brings everything back.

Views

The schedule board offers several lenses on the same underlying data:

• Upcoming / Past — a flat list of scheduled flights.
• Day / Week / Month — a calendar, anchored to a date. Switching views keeps your anchor date; the calendar only fetches the visible range, not your whole schedule history.
• Resources — a lane view: each row is an airframe or a crew member, time runs across, so you can see what’s already committed on a given day before you assign it to something else. Aircraft lanes read from the actual schedule, so a gap really is a gap. An untracked or unknown crew lane is labeled as such rather than silently reading as “free.”
• Events — the browse view for events, when the Events module is on.

Scheduling a flight

Click Schedule flight and fill in:

• Aircraft — a dropdown populated from your fleet.
• Scheduled start — a date and time.
• Crew, purpose, and location, as needed. Exact location (optional) takes a latitude and longitude. Type them, or choose Pick on map and tap the spot. With a keyboard, move the map until the crosshair is on the spot and choose Use map centre. On a phone, drag with two fingers to move the map, so one finger still scrolls the form. The same field is in Edit flight. Leave it blank and Tobren uses the event’s site, if the flight belongs to an event.

Submitting creates the scheduled flight and the form closes. On the calendar views, clicking a specific day opens the same flow pre-dated to the day you clicked.

Subscribing from an outside calendar

Settings → Calendar feeds issues a tokenized subscription URL (.ics) that Google Calendar, Apple Calendar, or Outlook can subscribe to — scoped to the whole org, one aircraft, or one pilot. Anyone can make a feed for one person; an organization-wide or aircraft feed needs Admin. This is a planning view, not a notification: outside calendar apps poll a subscribed feed on their own schedule, which is not instant, so it is not how crew learn a booking was just made or changed — use the in-app schedule or an alert for that. Revoking a feed’s URL in Settings stops it immediately; the list keeps revoked feeds, dimmed, so you can see which link was cut and when.

From plan to record

Starting a scheduled flight creates a draft flight log with the planned aircraft and crew; completing it sets the end time. You then review and file the draft in Flight logs. A scheduled flight can be edited only while it is still scheduled; once completed it links to its flight log instead.

If someone else changes a flight (its details or its crew) while you have it open in Edit flight, your save is refused rather than written over their change. Your typed values stay in the form: reload to see the latest, then make your change again.